Business Administrator Level 3 Apprenticeship – Kingsmead School

This is an excellent opportunity for someone interested in developing a career in data management and working within the education sector. The successful candidate will play a key role in assisting with the collection, management, and analysis of student data to
ensure that our school delivers high-quality educational outcomes for all students.

Roles & Responsibilities include:

Data Entry and Maintenance
• Assist in the accurate and timely input of student data into school management systems.
• Ensure data records are regularly updated and maintained in line with school policies and procedures.
• Any other ad-hoc data related work in exams such as exam entries, creating exam timetables on MIS, creating seating plans and labels.

Data Reporting and Analysis
• Support the creation of regular and ad-hoc data reports for staff, leadership, and external agencies.
• Assist in compiling data for internal performance tracking, such as exam results, attendance, and behaviour records.

Timetable Management
• Assist in maintaining accurate and up-to-date timetables for students and staff, including subject changes and class list updates.

Supporting Year Transitions
• Assist with the preparation and management of student data for the transition from one academic year to the next.
• Support the updating of class lists, form groups, and year group allocations at the start of each academic year.
• Support in ensuring that all relevant student information is transferred accurately and efficiently to the next academic year, including progress records and timetable changes.
• Support with the preparation of new student data for enrolment, including processing information for Year 7 intake or any other new students joining the school.
• Assist the data manager with the preparation of educational records and the common transfer file to destination schools as necessary.

Data Quality Assurance
• Conduct regular checks to ensure the accuracy and completeness of student data.
• Flag any discrepancies or issues and work with the team to resolve them promptly.
• Support the implementation of best practices for data management and data protection.

Supporting Systems and Tools
• Learn and support the use of the school’s data management software and databases.
• Assist staff in using systems to access relevant data as necessary.

Collaboration
• Work closely with the Data Manager and other colleagues across the school to support the effective use of data for student improvement.
• Provide administrative support to the Data Management team, including scheduling meetings and maintaining documentation.

Compliance and Confidentiality
• Ensure that data is handled in accordance with GDPR and the school’s data protection policies.
• Maintain confidentiality at all times, particularly when dealing with sensitive student information.

Personal Development
• Attend training sessions and workshops to enhance knowledge and skills in data management and related systems.
• Work towards achieving relevant qualifications and certifications during the apprenticeship.