Business Administrator Level 3 Apprenticeship – Manchester Secondary PRU

We hope to recruit someone who can work independently and manage time well to deliver administrative support to the school team. A suitable applicant would possess exceptional interpersonal and communication skills and be fluent in a range of organisational and IT processes.

Roles & Responsibilities include:

• To assist senior administrative support staff in maintaining an efficient and responsive support and word processing service to the school, ensuring expectations of high service standards are met.
• To assist with pupil first aid and welfare duties, including looking after sick pupils and liaising with parents and staff.
• To arrange meetings, conferences and other events to a high standard.
• Organise business travel arrangements and appointments and maintain up to date diaries on behalf of school staff as required.
• To service meetings and take minutes and or notes and distribute to participants.
• To provide an efficient, accurate word processing support service, carried out to a quality and professional standard.
• To maintain, record and update all administrative information systems and procedures as required, including retrieving and collating information to a high standard.
• To undertake reception duties, dealing with routine and face and face enquiries and signing in visitors.
• To respond independently to correspondence as required.
• To maintain display boards and to ensure these are refreshed regularly.
• To maintain manual and computerised records and to use IT systems effectively to provide reports and statistics.
• To arrange the orderly and secure storage of stocks and supplies.
• To ensure standard office equipment is serviced regularly.
• To provide general advice and guidance to staff, pupils and others.
• To ensure accuracy and confidentiality of all information produced.
• To provide cover for other administrative colleagues when required.
• To be aware of and comply with policies and procedures relating to child protection, health and safety, security, confidentiality and data protection, reporting all concerns to an appropriate person as soon as they arise.
• To be aware of and support difference and to ensure equal opportunities for all.
• To contribute to the overall ethos, work and aims of the school.
• To attend and participate in meetings as required.
• To participate in training and other learning activities and performance development as required.
• The ability to converse at ease and provide advice in accurate spoken English is essential for the post.