Business Administrator Level 3 Apprenticeship – Woodlane High School

YThis role will include, general administration, support with data, and financial administration - in compliance with the school’s finance policy.
Key Responsibilities
General Administration:
• Manage reception including answering telephone and taking accurate messages
• Call Parents/carers of absent children
• Send letters to parents who have failed to provide a reason for absence each week
• Computerise all current and archive records
• Ensure archive is up to date and in order
• Compose and send emails and letters as required
• Collect and collate information for website and update on a weekly basis
• Monitor sign in system and populate monthly reports for School Business Manager
• Undertake any duties as the Senior Leadership Team may require
Data:
• Print student reports for staff, Governors and/or parents/carers
• Maintain pupil SIMS database, amend/update records on the system and print reports
• Record pupils’ lateness and absences in SIMS and print a daily register
• Generate the official register report monthly
• Manage confidential information, complying with the school’s data protection procedures and legal requirements at all times
• Collate assessment data for pupil files
• Complete all necessary administration for Annual Reviews/ Educational Health Care Plans including scheduling of appointments, invitations to relevant agencies and completing EHCP documentation
Financial Administration- in compliance with School’s Finance Policy:
• Monitor and manage stock within an agreed budget
• Raise purchase orders in FMS
• Work with the Business Manager to monitor spend
• Place orders as necessary
• Maintain, update and amend the inventory of electrical goods
• Update the disposals log and keep accurate records of data disposal certificates etc
• Create school meals reports and inform the kitchen of daily meal numbers
• Collect and keep accurate records of dinner money
• Update student meal payments in dinner money module
• Collect and keep accurate records of contributions for school trips
• Collect and keep accurate records of payments for uniform, water bottles student planners, locker keys etc.
• Collect and keep accurate records of contributions for charity events
This list is not exhaustive and, at times, you will be expected to carry out reasonable requests made by the senior leadership team