Apprentice Administrator & Receptionist

This is a brilliant opportunity to join a forward thinking business in a front line reception position that will promises to be an interesting and varied role which would suit someone who thrives on being in a busy working environment and who has a passion for delivering excellent customer service.

Part of this Apprenticeship role will be to welcome visitors into the facility, which hosts two tier 3 secure data centers, with a focus on maintaining the security of the site and access into these environments, ensuring that the strict access procedures are adhered to at all times.

Main Duties & Responsibilities

Be responsible for the co-ordinating of communications, including taking calls, responding to emails and interfacing with clients.
Helping to receive all visitors into the Building and adhering to strict security protocols
Assist with the sorting of post and franking outgoing mail
Checking and ordering any stationary
Support by managing information flow in a timely, accurate and professional manner
Supporting the Office Manager with various duties around the office
Ordering lunches and providing refreshments for meetings and training sessions as required.
Schedule internal and external facing meetings and appointments
Manage travel for the Business - oversee and confirm travel and hotels for all staff within the Business.

Other Duties:

Support with the co-ordination of video and audio conference calls
Deal with record keeping and maintaining filing systems
Assist and manage Operational Leadership Expenses
Support the planning of internal staff events
Support the booking system for Newark Office meeting rooms
Cover PA Duties when on Annual Leave or Sickness
Support administration of company credit card use and submit itemized receipts
Other Admin tasks as may be required.

INDIT